// Real Estate
AI for property and lease operations.
Listings, contracts and tenant data living in separate systems, reconciled by email.
The challenge
Developers and property managers run listings, sales pipelines, leases and facilities on tools that never speak to each other. The contract is a PDF, the tenant history is in an inbox, and portfolio reporting is rebuilt by hand every month.
Solution highlights.
Composed from proven components across our delivery bench — BrainStation23, VIVASoft, NagorikTech and Cefalo — orchestrated and governed by us end to end.
Property and lease management platform
Unified records for units, leases, renewals and receivables, with escalation and billing logic encoded rather than remembered.
Sfotic build · Odoo platform
Contract and document intelligence
Lease clauses, renewal dates and obligations extracted into structured data so exposure is queryable, not archival.
Sfotic AI practice
Sales and tenant CRM
Pipeline, booking and handover flows on a single customer record across brokers, portals and direct enquiries.
BrainStation23 · Salesforce delivery
Facilities and maintenance workflow
Request intake, technician dispatch and asset history in one operational loop with SLA visibility.
VIVASoft product squads
Our competitive edge.
Portfolio-level truth
One record per unit and per lease, so occupancy, receivables and renewal risk come from the system instead of a spreadsheet.
Configured, then extended
We start from proven property modules and build only what makes your operation different.
Adoption designed in
Leasing and facilities teams are trained on the flows they actually run, which is why the data stays clean after go-live.
90%
Of lease terms captured as structured data
Commercial portfolio, Gulf
12 days
Cut from average renewal turnaround
Property manager, Malaysia
1 record
Per unit across sales, lease and facilities
Developer programme
Use cases.
Renewals stopped slipping
Renewal dates lived in individual inboxes. Once clauses were extracted into structured fields with automated escalation, the portfolio stopped losing weeks of rent to late notice.
Handover without the paper chase
Booking, payment and handover checklists were reconciled manually per unit. A single workflow layer removed the reconciliation entirely.
Trending in Real Estate.
- Structured lease data for portfolio risk
- Unified sales-to-handover workflow
- Facilities SLA analytics
Related insights
Industry deep dives · May 2026
Why property tech projects stall after leasing goes live
Applied AI · Apr 2026
Clause extraction is the cheapest AI win in real estate
Modernization economics · Feb 2026
Buy the property module, build the differentiator
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